Introduction

This document provides an explanation for carriers and vendors on how to subscribe to an alert in the One Network system.

Throughout the day, many events occur within the One Network system. These events can trigger alerts that users may subscribe to, which keeps the user aware of certain things occurring or not occurring in the system. An event can be something such as a shipment being updated.
An alert can happen when a specific event occurs – these are referred to as event-based alerts. A shipment being tendered would be an example of an event-based alert – the event is the tendering itself. An alert can also happen if an event does not occur within a specified time threshold - these are referred to as time-based alerts.

Subscribing to an Alert

1. Log on to the One Network system.
2. Click Tools > Alerts Subscriptions.
   
   
   

3. The Alerts Subscriptions page is displayed with a list of your current alert subscriptions.
   To subscribe to a new alert, click on the Add Alert Subscription button.
   

   To view or edit the details for an existing alert subscription, select the Alert Subscription Name link on the Alert Subscriptions page. 

4. After pressing the Add Alert Subscription button, the New Alert Subscription page is displayed.
   This page is divided into 3 sections: Alert Information, Alert Type, and Alert Filters. 

   The Alert Filters section will change depending on what type of alert is selected in the Alert Information section.

   
   
   

5. Enter and select information in the Alert Information section of the page:
   
   

   Note: Fields marked with an asterisk symbol (*) are required.

   • Subscription Name field - Enter a name for your alert.
   • Category field - Select one of the available categories from the Category drop-down field. If you want to subscribe to an alert based on the Movement or Shipment, select the Movement or Shipment category option.
   • Alert Type field – Once you select a category, the list of corresponding alert types is available.
     Select one of the available alert types from the Alert Type drop-down field. If you selected the Shipment category, you can pick a specific alert such as "Shipment Line Changed", or you can pick a general type of alert, such as "Shipment Event Alert".
     If you select the general "Shipment Event Alert" category, you would then specify the event for this alert in the Alert Filters section of the page.
   
   
   

6. Enter information in the Alert Type section of the page. This section allows you to send this alert to two different e-mail addresses as well as to send the alert to the system so you can see it within the application:
   
   • For the E-Mail field, select one of the selections from the drop-down list – "None", "Email", or "Alternate Email".
   

   If you select the Email option from the drop-down list, it will default to the e-mail address specified for your username. The Alternate Email option from the drop-down list will allow you to enter any e-mail address.

   • For the Mobile Email field, select one of the selections from the drop-down list – "None", "Email", or "Alternate Email". This Mobile Email field allows you to enter another separate e-mail address that would be in addition to address specified in the E-Mail field.
   • Select the checkbox next to the System Delivery field if you want the alert to be seen in the application under your Alert Inbox.
   

7. Enter information in the Alert Filters section of the page.
   This section allows you to specify certain filter criteria that needs to be met for this alert. 
   For example, the Alert Filters section may include a Ship From Site field (depending on which alert type you selected). You could then specify a Ship From Site, which means you would only get that alert for shipments that contain that Ship From Site.
   
   
8. Once all the information has been entered on the New Alert Subscription page, press the Save button on the bottom of the page.
   You will receive a message on the page that the alert was successfully created.
   
   
   
9. Once an alert is triggered, you will get an e-mail message to the e-mail address(es) you specified on the alert. In addition, the alert is sent to the system if you selected the System Delivery checkbox.
10. To view alerts sent to the system, select Tools -> Alerts Inbox.
    
    
    

11. The Alerts Inbox page is displayed with a list of alerts that were sent to the system.

    This would be for the alerts that you checked the System Delivery checkbox. 

    This page will list the date the alert was sent under the Date column, as well as the name of your alert under the Subscription column. 
    You can filter and search for specific alerts by selecting the Filters (edit) link. Once that link is selected, you can enter filter information and click on the Search link.

    
    
    

12. On the Alerts Inbox page, you can mark an alert as "read" by selecting the envelope symbol for the alert.
    The envelope symbol will change to an open envelope to signify to you that you have already read and acknowledged this alert. 
    
    
    
13. To delete alert messages, select the check boxes next to the alert messages, press the Actions button, and select Delete Checked.
    
    
    
14. Another way to view the alerts sent to the system is to add the Alert Summary portlet to your Dashboard.
    This Alert Summary portlet lists the name of the alert and the count or number of each alert – the count is displayed under the New Alerts column and the Total Alerts column. 
    The New Alerts column will show you a count of the alerts you have not marked as "read", while the Total Alerts column will show you the total number of this alert (i.e., read and not read). 
    You can select the count link for any alert to see the specifics for that alert.